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Assistant to Executive Producers

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About this role:
The Assistant will provide comprehensive support to the Executive Producers at Kudos, this is the perfect role for someone who is highly organised, efficient and has an interest in scripted TV. We are looking for someone who will be able to maintain confidentiality and thrives in a busy, fast paced environment whilst managing their schedules, individual productions, and development projects. You will be professional, proactive, and adaptable, ensuring that their differing needs and priorities are met. We are a creative and social team, so you will need to be a team player. In addition, you will be liaising with key talent within the industry so excellent interpersonal and communication skills are a must.

Duties:
Provide extensive and proactive diary management to two busy Executive Producers (which will increase to three Executive Producers later in the year).
Organise and prioritise meetings and deal with conflicting appointments. Arrange conference/video call links and room bookings for meetings.
Liaise with writers, directors, producers and their agents to check availability.
Field all telephone calls and email queries, prioritising any requests and flagging when a response is required.
Ensure that EPs have all the necessary documentation (e.g., scripts, treatments, client lists, CVs) for meetings in a timely manner.
Arrange domestic and international travel, accommodation, hire cars and itineraries.
Manage monthly business credit card statements and expenses.
Greet visitors and arrange hospitality for meetings, including drinks and lunch orders.
Log and track reading submissions and viewing material, including updating and circulating a reading list on a weekly basis.
Prepare and update a prioritised weekly to do list of anything outstanding/requiring the EP’s attention.
Create and maintain effective physical and digital filing system and central referencing file of working budgets, schedules, call sheets, rushes and progress reports.
Act as a contact point for the Executive Producers across each production. Liaise with the various production offices daily and take responsibility for all scripts and notes being saved on the system.
Purchase gifts for external personnel on behalf of the Executive Producers.
Keep track of department subscriptions and ensure they are renewed annually.
Organise screening and readthrough events, working within a budget. Compile invitee lists, scout venues, manage RSVPs and oversee all catering and technical requirements.
Work with the production team to coordinate award submissions as agreed by the Managing Directors and Executive Producers, ensuring all necessary assets are gathered and submitted ahead of the deadlines.
Manage and update the social media platforms (Twitter and website).
Produce TX cards, email banners and posters for upcoming productions.
Keep track of development project agreements and flag to Executive Producers when these are due to expire with plenty of time to action.
General administrative duties including amending documents, printing and photocopying, binding, proof reading and purchasing office equipment where required.
Provide cover for the other assistants where necessary.
Knowledge & Skills:

Experience of working within a busy TV, film, theatre or agency environment as an assistant or with proven administrative experience is essential.
Proficient IT user – Outlook, Word, Excel, PowerPoint, Adobe. Good knowledge of Apple products and how they work.
Highly organised with an ability to meet deadlines by prioritising tasks.
Able to work calmly under pressure.
Excellent time management skills and ability to manage conflicting demands.
Attention to detail.
Ability to be discreet when handling sensitive and highly confidential information.
Excellent communication and interpersonal skills.
Ability to work collaboratively as a team but is also motivated to work individually.
Have an enthusiastic attitude towards your work and the desire to be flexible and work through difficulties that may occur.
A passion for the TV industry.

Contract Type: Permanent
Hours: 9:30am – 6:00pm

Deadline 10th March
PLEASE SUBMIT APPLICATIONS VIA https://endemolshine.wd3.myworkdayjobs.com/en-US/EndemolShine_UK_Jobs/details/Assistant-to-Executive-Producers_R523